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Meeting Conference Space RFP
| RFP Number: |
DACS10Q2105 |
| Amendments |
|
| General Information |
| Post date: |
October 28, 2009 |
 |
| Due date: |
November 10, 2009 |
|
| Event name: |
ECCS Staff Retreat |
|
| Proposed event dates: |
January 21-22, 2010 |
|
| Alternate dates: |
January 28-29, 2010 |
|
| Location: |
Warrenton, VA |
|
| Other requirements: |
Conference Meeting Space
Environmentally conscious facility. Setting should be off the main roads to help facilitate a relaxing atmosphere, conducive to work. Location should have other activities on premises. |
| Lodging Requirements |
| Sleeping Rooms: |
21 single, private rooms with private baths needed for the first night |
| Meeting Space Requirements |
| Meeting rooms: |
One needed to accommodate 21 participants for each day |
|
| Breakout rooms: |
1 needed each day |
|
| Registration room/space: |
Alcove or outside conference room needed each day |
|
| Other information: |
Internet connectivity, projector screen, phone in conference room, printer. |
|
| Audio Visual and/or Information Technology Requirements |
| Overhead projection package (including: overhead projector,
projection cart, appropriate tripod screen): |
1 needed each day |
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| Microphones: |
1 needed each day |
|
| IT requirement: T1 line: |
1 needed each day |
|
| Flip chart package (including stand, pad, and markers): |
4 needed |
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| Other AV: |
Projector screen needed each day |
|
| Other Information: |
We will bring projector |
| Refreshment Requirements |
| AM Break: |
Needed for 21 at 10am each day |
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| PM Break: |
Needed for 21 at 2 pm each day |
|
| Other Information: |
Breakfast, lunch and dinner needed for 21 and shall include vegan dishes to accomodate vegetarians and allergy sensitive staff....possible buffet style |
|
| All pricing is
subject to the government perdiem for the location or county
specified in this request for proposal. |
| Basis of Award |
| Awards will be
made based on the contractor's ability to meet the government's
requirement, price, past performance and what is the best value
to NSF. |
| Submission of Proposals |
| All proposals in response to this RFP must be submitted online
via the Proposal
Submission Form by the due date stated
above. Any questions should be submitted via email to Jannele L. Gosey at jgosey@nsf.gov.
Responses will be sent via email to all interested parties. |
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