Email Print Share

Science and Engineering Surveys Records Schedule N1-307-93-1

Scientific and engineering surveys relating to activities and trends in science and engineering programs, federal funding for research and development; federal support to colleges and universities; scientific and engineering employment; and personnel characteristics. The surveys are conducted biennially in most cases, and the foundation may request special studies at other intervals. Examples of biennial surveys include Scientific and Engineering Research Facilities at Universities and Colleges, Characteristics of Doctoral Scientists and Engineers in the United States, National Patterns of R & D Resources, Federal Support to Universities, Colleges, and Nonprofit Institutions, International Science and Technology, and survey of Scientific and Engineering Personnel Employed at Universities and Colleges.

Science and Engineering Surveys Records Schedule N1-307-93-1
  1. Survey Forms. Survey forms, questionnaires,respondent information, preliminary data, and other textual or electronic records used in data collection.

DISPOSITION: Destroy when the survey results are verified and the final survey is accepted and published by the National Science Foundtion.
  1. Record copy of the final published survey.

DISPOSITION: PERMANENT. Break files every 4 years and transfer to the Federal Records Center (FRC). Transfer to the National Archives when the records are 10 years old.
  1. Electronic text and detailed statistical tables, data analyses, and related records. Electronic copies of the survey report, including the text of the final report and all other electronic records related to the report such as detailed tables, charts, statistical data analyses, and spreadsheets.

DISPOSITION: PERMANENT. Offer to the Center for Electronic Records, National Archives 2 years after completion of the study. If the offer is not accepted, dispose of when no longer needed by the agency.
  1. Documentation. Technical information regarding data format and structure, and other related computer program and system documentation including code books, file layouts, data fields, data dictionaries, etc.

DISPOSITION: PERMANENT. Offer to the Center for Electronic Records, National Archives with the electronic records listed in Item 1c. If offer is not accepted, dispose of when no longer needed by the agency