FS95 Survey Materials - Hardware Requirements

Federal Support Survey

FSS Data Entry Program Instructions

Hardware Requirements

This program requires at least 490K of RAM, 8M memory, and approximately 2M of hard disk space.

NOTE: You should NOT run Windows while working with FSS!

The FSS PC survey disk program also requires expanded memory. The program can detect whether or not your machine is using expanded memory or not; if not, it will attempt to copy the required files from your hard drive onto the floppy disk and ask you to reboot the machine with the PC survey disk in drive A:. This will not hinder or affect your machine in any way!

Installation Procedures

This software must be installed onto your hard drive (drive C:) before using. Follow these step-by-step installation instructions (type what is shown in bold italics, then press the key:

From DOS, go to the root directory: C:>cd \
Create a subdirectory for the program: C:>md fss95
Go to the subdirectory you just created: C:>cd fss95
Insert the data entry program disk into your A: (or B:) drive.
Start the installation program — the installation program will display the names of the files it is installing on your screen; when it is finished, you will be returned to the C:\FSS95> prompt. C:\FSS95> a:install (or b:install)
Check your machine to see if it has the required expanded memory. C:\FSS95>chkmem
If your machine has expanded memory, the FSS program will automatically be started when you first install the program. (The FSS program will start.)

To begin the FSS program after using it for the first time, repeat steps 1 and 3 above, then begin the FSS program. C:\FSS95>fss
If your machine does not have expanded memory, you will see a message that states files are being copied for you. These files will be copied onto drive a: of your machine.
1. If the disk provided to you by QRC is not in drive a:, you should insert a blank disk into this drive. (insert blank disk into drive A:, if no disk is there)
2. After all files have been copied, you will be directed to re-boot (turn off-then on) your machine. (turn off your machine, wait approximately 1 minute, then turn your machine back on OR press at the same time)
3. Once the machine has been re-booted, you will be on drive a:. Go to drive c:. A:>c:
4. Go to the C:\FSS95 subdirectory. C:>cd fss95
5. Start the FSS program. C:\FSS95>fss

NOTE: Everytime you want to use the FSS program, you must re-boot your machine with the disk used in drive A: as mentioned in step 8.a. above. To return your machine to the way you normally use it, remove the disk from drive a: and re-boot your machine.

A sample of what your screen will look like as you perform the installation procedures follows:

[Screen 1] Screen 1

General Information

To select menu items, use one of the following:
1. arrow keys
2. the <Tab> key
3. the mouse, if one is attached to your system
4. press the <ALT> key and the highlighted letter of the desired menu option (e.g., to select Find, press the <ALT> key and the letter "F" at the same time).
To move from one field to the next use one of the following:
1. arrow keys
2. the <Tab> key (to move to the previous field, hold the key while pressing the key)
3. the <ENTER> key
4. the mouse, if one is attached to your system
The data entry program has been customized for your agency. The data you reported for FY 1994 are included on the disk. These data will be used for trend analysis (Reports option).
If you are adding data for an institution that is NOT included in the January 1996 Code Book for Compatible Statistical Reporting, you will be asked to provide the following information:
- type of institution - academic, academically administered FFRDC, nonprofit, or nonprofit administered FFRDC
- if nonprofit, the type of nonprofit (refer to the Instructions and Specifications included in your mailout packet, or scroll through the options listed in the Non Profit Type cell)
- name of institution
- city, state and ZIP code for this institution.
The Reports option will allow you to generate three types of reports:
1. a Summary report which lists the total FY 1995 and FY 1994 obligations for each type of institution to which your agency obligates money (you may choose whether you would like the report to include the FY 1994 data);
2. a Detailed report which lists all FY 1995 and FY 1994 obligations for each individual institution to which your agency obligates money (you may choose whether you would like the report to include the FY 1994 data); and
3. a Trend report which will produce a listing of all institutions with large increases/decreases in obligations when the FY 1994 and FY 1995 obligations are compared. You will be able to either correct the obligations or verify the increase/decrease in the Comments section.