Graduate Student Survey
How to Avoid Common Survey Errors
Survey forms requiring mathematical corrections and/or verification for possible data inconsistencies are returned to departments before they can be considered final. To avoid common mistakes found on the survey forms, please follow
- Use only whole numbers, not decimals or fractions. When reporting graduate students in items 5, 6, and 7, and postdoctoral appointees in item 8, use headcounts rather than full-time-equivalents (FTEs).
- In item 5, count only full-time, degree-seeking graduate students, and count each only once, by the largest source of support, so that all columns and rows sum to the full-time total in line (6), column (K).
- Don't forget full-time, self-supported students, who should be reported in item 5, column (J). Self-supported students are supported primarily through loans, personal savings, and/or family contributions.
- Don't forget to report sources of support for all full-time women in item 5, line (7).
- For the purposes of this survey, fellowships are competitive awards that require no work from the recipient. Do not report students in the fellowship row of item 5 if their largest source of support does not fit this definition.
- Report only full-time, first-time students in item 5, lines (8) and (9). The total number of full-time, first-time students reported in item 5, line (8) should not be greater than the full-time total reported in item 5, line (6), column (K).
Likewise, the total number of first-time full-time women reported in item 5, line (9) should not be greater than the full-time women total reported in item 5, line (7), column (K).
- Do not report any part-time students in item 5. Count all part-time students in items 6 and 7 only.
- The full-time total reported in item 5, line (6), column (K) must equal the full-time total reported in item 7, line (3), column (I). The part-time total reported in item 6, line (1) must equal the part-time total reported in item 7, line
(6), column (I). Similarly, the total number of full-time women in item 5, line (7), column (K) must match the total number of full-time women in item 7, line (2), column (I); the total number of part-time women in item 6, line (2) must match the
total number of part-time women in item 7, line (5), column (I).
- In item 7, count only U.S. citizens and permanent residents in columns (A) through (G). Count all foreign students on temporary visas in column (H) only, regardless of race/ethnicity.
- For the purposes of this survey, departments or programs that do not offer graduate degrees (Ph.D. or master's) are considered as "no-degree" programs, even if they grant a first professional doctorate. Such "no-degree" programs should not
report students, postdoctoral appointees, or anyone else in items 5, 6, and 7. Count individuals in a "no-degree" program only in item 8, and only if they qualify as postdoctoral appointees or other non-faculty research staff by this survey's
- Report the total number of postdoctorates in item 8, line (1), column (E). Don't forget the total women postdoctorates in item 8, line (2), column (E), and total postdoctorates holding M.D., D.O., D.D.S., and D.V.M. degrees in item 8, line
(3), column (E). Of each of these, foreign postdoctorates should be reported in item 8, column (F).
- If the data for 1994 vary significantly from those provided last year, please note the reasons for the change in the "Comments" section of the survey Form 812.
If you have any questions, please contact Ms. Pamela Krones or Ms. Karen Quintiere of Quantum Research Corporation by telephone at (301) 657-3070, or by email at