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DGE Panelist Information

Information for DGE Panelists

The National Science Foundation receives proposals in confidence and protects the confidentiality of their contents. For this reason, you must not copy, quote from, or otherwise use or disclose to anyone, including your graduate students or postdoctoral or research associates, any material from any proposal you are asked to review. The proposal and its review documents are highly confidential documents so please guard them carefully as you prepare for the panel meeting and destroy them at the end of the panel meeting.

PRIOR to panel (All panelists are required to complete these actions)

ARRIVAL at panel meeting

  • Unless otherwise advised, panelists should make arrangements to arrive at the panel location by 8:00 A.M. Most panels begin promptly at 8:30 A.M.
  • For panels held at NSF (2415 Eisenhower Ave.; Alexandria, VA 22331), panelists must present a valid photo ID at the front desk and acquire a temporary badge.
  • Computers are provided for panelist use.
    • If you wish to bring a personal laptop and plan to use a wireless connection you will receive a wireless login card when you obtain your badge from the information desk. This card will list steps/information for logging into the NSF wireless network. You do not have to go to IT Help Central Helpdesk (C-4000). If you have any questions about this current process, contact IT Help Central (Monday - Friday, 7 am EST to 9 pm EST) via phone at: (703) 292-HELP (4357) Toll Free: (800) 711-8084 or email: ITHelpCentral@nsf.gov.

DURING the panel meeting (All panelists are required to complete these actions)

  • All panelists are required to complete the meeting sign-in, and COI form. All panelists will need to sign in each panel day.
  • For panelists who were authorized to drive to the meeting, please complete the POV form for mileage reimbursement; Contact the panel administrative staff for POV restriction details.
  • Log in to the Interactive Panel system (IPS instructions).
  • Each proposal is discussed thoroughly by all members of the panel without a COI, and the panel gives a recommendation to the Program Director.
  • Panelists write, submit, and approve the Panel Summary. Please follow the Panel Summary guidelines and template.
  • Notify the Program Director if you are able to access a proposal with which you have conflict.
  • Information for Nursing Mothers

Role of Panelists

  • The role of the scribe is to record the panel discussion for the proposal. The scribe is responsible for writing the panel summary for each proposal to which s/he is assigned scribe. The Scribe is the Lead Reviewer in some programs.
  • The role of the lead reviewer is to lead the panel discussion about the proposal. The lead will summarize the proposal so that all panelists are briefed on the proposal contents. Following the summary, the lead presents a critical review of the proposal. Many times lead reviewers are also assigned to be the scribe.
  • The role of the other assigned reviewers is to present an oral and written summary of their reviews.
  • Unassigned panelists are encouraged to contribute to the discussion of all proposals and may submit written reviews for any proposal, barring a COI.

AFTER the panel meeting

  • Destroy personal materials related to proposals or panel discussions. Electronic copies should be eliminated from computers and hardcopies shredded.
  • Please throw away your trash in trash reciprocals located in the meeting rooms.
  • Please leave name tents on table
  • Return security badges.

Role of the Panel

The role of the panel is to provide guidance to the Program Director for pending recommendations.

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