Privacy Act System of Records Notices
The Privacy Act of 1974, 5 U.S.C. § 552a, regulates the collection, maintenance, use and dissemination of personal information by federal executive branch agencies. The purpose of the Privacy Act is to balance the government's need to maintain information about individuals with the rights of individuals to be protected against unwarranted invasions of their privacy stemming from federal agencies' collection, maintenance, use and disclosure of personal information about them.
Below is a listing of systems of records maintained by NSF. A system of records is defined by the Privacy Act as "a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual." 5 U.S.C. § 552a(a)(5). Rules exempting systems of records from certain Privacy Act requirements can be found in 28 CFR Part 16, Subpart E.
Note: Some NSF systems of records are exempt from certain general routine uses as stated in the system of records notice.
- NSF-3: Application and Account for Advance of Funds
- NSF-6: Doctorate Records File
- NSF-8: Employee Grievance Files
- NSF-10: Employee's Payroll Jacket
- NSF-12: Fellowships and Other Awards
- NSF-13: Fellowship Payroll
- NSF-16: Individual Retirement Record (SF-2806)
- NSF-18: Integrated Personnel System (IPERS)
- NSF-19: Medical Examination Records for Service in the Polar Regions
- NSF-22: NSF Payroll System
- NSF-23: NSF Staff Biography
- NSF-24: Official Passports
- NSF-26: Personnel Security
- NSF-34: Integrated Time and Attendance System (ITAS)
- NSF-36: Personnel Tracking System (Antarctic)
- NSF-38: Visa Applications and Alien Application for Consideration of Waiver of Two-Year Foreign Residence Requirements
- NSF-43: Doctorate Work History Files (Survey of Doctorate Recipients)
- NSF-48: Telephone Call Detail Program Records
- NSF-49: Frequent Traveler Profile
- NSF-50: Principal Investigator/Proposal file and Associated Records
- NSF-51: Reviewer/Proposal File and Associated Records
- NSF-52: Office of Inspector General Investigative Files
- NSF-53: Public Transportation Subsidy Program
- NSF-54: Reviewer/Fellowships and Other Awards File and Associated Records
- NSF-55: Debarment/Scientific Misconduct Files
- NSF-56: Antarctic Conservation Act Files
- NSF-57: NSF Delinquent Debtors' File
- NSF-58: National Survey of Recent College Graduates and Follow-up File
- NSF-59: Science and Technology Centers (STC) Database
- NSF-60: Antarctica Service Medals
- NSF-61: Diving Safety Records (Polar Regions)
- NSF-62: Radiation Safety Records (Polar Regions)
- NSF-63: Accident and Injury Reports (Antarctic)
- NSF-64: Central electronic data system of the National Science Foundation Excerpts may be extracted or printed and held in separate files maintained by individual NSF offices and programs. National Science Foundation, 4201 Wilson Boulevard, Arlington, Virginia 22230.
- NSF-65: NSF Electronic Payment File
- NSF-66: NSF Photo Identification Card System
- NSF-67: Invention, patent and licensing documents
- NSF-68: Project Results Information Base
- NSF-69: Education and Training Records
- NSF-70: NSF Visitor Credentials System
- NSF-71: General Correspondence Files
- NSF-72: Research.gov
- NSF-73: NSF Alert
- NSF-74: National Science Foundation Child Care Subsidy Program
- Privacy Act Regulations
Some executive branch agencies have Government-wide systems of records that may be applicable to information collected by NSF. A complete listing of all executive branch systems of records can be found at http://www.ofr.gov/.
IMPORTANT SYSTEMS OF RECORDS NOTICES UPDATE INFORMATION
This page contains links to current NSF Privacy Act systems of records notices. When NSF adds a new system of records or updates or withdraws a system, NSF will reflect the change on this site as soon as possible after the effective date indicated in the Federal Register Notice announcing the action.
On December 22, 2014, NSF published a notice in the Federal Register proposing to amend five existing systems of records and NSF's general routine uses. The Federal Register Notice is available at the following location. This Notice became effective on February 2, 2015.
Please email comments on NSF’s System of Records to: NSF-SORN@nsf.gov.