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Grant and Contract Records Schedule N1-307-88-2

Records created and maintained to administer granting of Government funds for the promotion of basic research, science information, science education, and other purposes. Included are internal records and reports, copies of certain fiscal records, individual case files of all proposals received, grant and contract awardee case files, published research findings, and finding aids to the various groups of records.

  1. Grant and Contract Records Program Offices.

    Materials (paper and electronic) created and maintained to administer the granting of Government funds for the promotion of basic research, science information, and science education. Included are internal records and reports, copies of certain fiscal records, individual case files of all proposals received, grant and contract award case files, published research findings, and finding aids to the various groups of records.

    Records relating to claims by or against the United States Government must be held until claim is settled or adjusted by the General Accounting Office.

Grant and Contract Records Program Offices
  1. Completed paper Proposal Case Files created prior to Ejacket. and maintained by program offices in a separate file in numerical or alphabetical order, by Fiscal Year. Basic document is the formal proposal received. The files include but are not restricted to correspondence notes to the file, and reviewer evaluation reports. These include but are not limited to:
    • Basic research projects in Engineering
    • Basic research in Computer and Information Science and Engineering
    • Basic research in Science and Engineering Education
    • Basic research in Scientific, Technological and International Affairs.
DISPOSITION:
Permanent.
Transfer to FRC 2 years after close of case file. Transfer to the National Archives in 5 year blocks 10 years after close of case files.
  1. Extra Copies of Program Office Grant and Contract Records
DISPOSITION: Destroy when no longer needed.
  1. EJACKET. Completed electronic Proposal Case Files created and maintained by program offices in the National Science Foundation electronic end-to-end proposal/grant management system.
DISPOSITION:
Permanent.
Retain in NSF Ejacket repository at close of case file. Transfer electronic records to NARA 3 years after close of case files using approved file transfer protocols. (FTP)