Chapter V - The Award and Continued Support
- STANDARD AND CONTINUING GRANTS
NSF awards two types of grants:
Standard Grants, in which NSF agrees to provide a specific level of support for a specified
period of time with no statement of NSF intent to provide additional future support without
submission of another proposal, and
Continuing Grants, in which NSF agrees to provide a specific level of support for an initial
specified period of time, usually a year, with a statement of intent to provide additional
support of the project for additional periods, provided funds are available and the results
achieved warrant further support.
NSF grants are electronically signed by an NSF Grants Officer, and transmitted to the
organization via e-mail. An NSF grant consists of:
1. the award, which includes any special provisions applicable to the grant and any numbered amendments thereto;
2. the budget that indicates the amounts, by categories of expense, on which NSF has based its support (or otherwise communicates any specific approvals or disapprovals of proposed expenditures);
3. the proposal referenced in the award;
4. the applicable grant conditions
39 , such as Grant General Conditions (NSF GC-1) or Federal Demonstration Partnership (FDP) Terms and Conditions; and
5. any NSF issuance that may be incorporated by reference in the award.
In addition to the e-mail notification, grantees can access their NSF awards via FastLane.
Sponsored projects offices are able to view, print and/or download NSF awards for their
Effective/Expiration Dates and Preaward Costs. The grant period begins on the effective
date specified in the award or, in its absence, the date of the award, and runs until the
expiration date indicated. Expenditures within the 90-day period preceding the effective date
of the grant may be authorized by the grantee organization. Such expenditures, however, are
made at the grantee's risk. Expenditures after the scheduled expiration date of the grant only
may be made to honor documented commitments made on or before the expiration date. PIs should
consult their business offices for details.
- ADDITIONAL SUPPORT
1. Incremental Funding
Incremental funding for continuing grants within the total duration of the project is based
on NSF review of project reports and does not require submission of a new proposal. NSF must
receive an annual project report for each increment of funding at least three months prior to
the end of the current funding period. See Chapter VI, Section G.1 for information on NSF's
electronic reporting system.
2. Renewal Proposals
Renewal proposals are requests for additional funding for a support period subsequent to
that provided by a standard or continuing grant. Renewal proposals compete with all other
pending proposals and must be submitted at least six months before additional funding is
required or consistent with an established deadline, target date or submission window. In
preparing a renewal proposal, proposers should assume that reviewers will not have access to
All proposals for renewed support of research projects, from academic institutions only,
must include information on human-resources development at the postdoctoral, graduate and
undergraduate levels as part of Results from Prior NSF Support.
40 This may involve, but is not
limited to, the role of research in student training, course preparation and seminars
(particularly for undergraduates). Special accomplishments in the development of professional
scientists and engineers from underrepresented groups should be described. Graduate students
who participated in the research should be identified by name. This requirement does not apply
to non-academic organizations.
PIs are encouraged to discuss renewal proposals with the program prior to submission of a
proposal. Unless precluded by individual program requirements, PIs can choose either of the
following two formats for preparation of a renewal proposal. Both types of renewal proposals
must be submitted electronically via the NSF FastLane system.
- Traditional Renewal. The "traditional" renewal proposal is
developed as fully as though the proposer were applying for the first time. It covers all the
information required in a proposal for a new project, including results from the prior work.
The 15-page limitation on the project description applies.
- Accomplishment-Based Renewal. In an "Accomplishment-Based Renewal" (ABR) proposal,
the Project Description (including the Results from Prior NSF Support) is replaced with the
- copies of no more than six reprints
41 of publications resulting from the
research supported by NSF (including research supported by other sources that is closely
related to the NSF-supported research) during the preceding three to five year period. Of the
six publications, two preprints (accepted for publication) may be included;
- information on human resources development at the postdoctoral, graduate and undergraduate
- a brief summary (not to exceed four pages) of plans for the proposed support period.
All other information required for NSF proposal submission remains the same.
It must be clearly indicated in the proposal that it is an ABR submission and the box for
"Accomplishment-Based Renewal" must be checked on the proposal Cover Sheet. ABR proposals may
not be submitted for consecutive renewals.
3. Two-Year Extensions for Special Creativity
A program officer may recommend the extension of funding for certain research grants beyond the initial period for which the grant was awarded for a period of up to two years. The objective of such extensions is to offer the most creative investigators an extended opportunity to attack adventurous, "high-risk" opportunities in the same general research area, but not necessarily covered by the original/current proposal. Awards eligible for such an extension are generally three-year continuing grants. Special Creativity Extensions are initiated by the NSF program officer based on progress during the first two years of a three-year grant; PIs will be informed of such action a year in advance of the expiration of the grant. Documentation necessary for processing of special creativity extensions should be submitted electronically via the "Supplemental Funding Request" function in FastLane.
4. Supplemental Funding
In unusual circumstances, small amounts of supplemental funding and up to six months of
additional support may be requested to assure adequate completion of the original scope of
work. The grantee must submit a request for supplemental funding at least two months before
funds are needed. Requests for supplemental funding may be initiated in the FastLane system
by using the "Supplemental Funding Request" function.
42 Such requests must include a summary
of the proposed work, a brief justification, and a budget for the requested funds.
Program officers may make decisions regarding whether or not to recommend a small supplement without merit review of the supplemental request. Requests for larger supplements, or for more than six months, may require additional merit review. Supplemental funding requests will not be approved for such purposes as defraying costs associated with increases in salaries or additional indirect cost reimbursement. Grantees should contact the cognizant NSF Program Officer prior to submitting a request for supplemental funding.
1. Grantee-Authorized Extension
Grantees may authorize a one-time extension of the expiration date of the grant of up to 12
months if additional time beyond the established expiration date is required to assure adequate
completion of the original scope of work within the funds already made available. This
one-time extension may not be exercised merely for the purpose of using the unliquidated
balances. The grantee shall notify NSF, providing supporting reasons for the extension and the
revised expiration date, at least ten days prior to the expiration date specified in the grant
to ensure accuracy of NSF's grant data. All grantee-authorized extension notifications must be
submitted via the FastLane system. For grantee-authorized extensions, no amendment will be
2. NSF-Approved Extension
If additional time beyond the extension provided by the grantee is required and exceptional
circumstances warrant, a formal request must be submitted to NSF. The request must be
submitted to NSF at least 45 days prior to the expiration date of the grant. The request must
explain the need for the extension and include an estimate of the unobligated funds remaining
and a plan for their use. As indicated above, that unobligated funds may remain at the
expiration of the grant is not in itself sufficient justification for an extension. The plan
must adhere to the previously approved objectives of the project. All requests for
NSF-approved extensions must be submitted via the FastLane system. Any NSF-approved no-cost
extension will be issued by an NSF Grants Officer in the form of an amendment to the grant
specifying a new expiration date. Grantees are cautioned not to make new commitments or incur
new expenditures after the expiration date in anticipation of a no-cost extension.
Additional coverage on the NSF grant conditions (e.g., GC-1 and FDP) is contained in
GPM Section 240. Back to Text
This requirement applies to both types of renewal proposals: Traditional Renewal and
Accomplishment-Based Renewal.Back to Text
Reprints should be provided as supplementary documentation and should be submitted
electronically via the Proposal Preparation module in the FastLane system.
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Detailed instructions for preparation and submission of supplemental funding requests are available on the FastLane Website.
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