Summary of Significant Changes
Overall Document - Minor editorial changes have been made throughout the document to either
clarify or enhance the intended meaning of a sentence or section. More Web links have been
added to make it easier to obtain further information. All references to the Division of
Contracts, Policy and Oversight have been changed to the Division of Acquisition and Cost
Support. The Policy Office is now part of the Division of Grants and Agreements.
About the National Science Foundation - This section has been supplemented with a
reference to new proposal preparation instructions for Facilitation Awards for Scientists
and Engineers with Disabilities which are now included in the Grant Proposal Guide.
- Section B, The Proposal, has been revised to
reference the new NSF Research Misconduct Regulation which is discussed in
Manual (GPM) Section 930, as well as in 45 CFR Part 689. This section also has been
supplemented with information regarding the Metric Conversion Act of 1975, as amended, and
Executive Order 12770 of 1991 that was previously contained in GPG Chapter II.
- Section E, How to Submit Proposals, Special Instructions for
Proposals that Contain High-Resolution Graphics or Other Graphics Where Exact Color
Representations are Required for Proper Interpretation by the Reviewer, has been
supplemented with a reminder that some programs have converted to use of a primarily
electronic review process, and PIs are strongly encouraged to contact the cognizant program
officer prior to submission of paper copies of the proposal.
- Section E.3, Proposal Receipt, has been updated to reflect that
Principal Investigators and proposing organizations should use the FastLane system to obtain
information about proposals submitted to NSF.
- Section C, Proposal Contents, has been
reordered to improve readability of this section. The single-copy documents are grouped
together in Section C.1, and C.2 discusses the various sections of the proposal. Special
Guidelines can be found at the end of the Chapter in Section D.
- Section C.1.c, List of Suggested Reviewers or Reviewers Not to
Include, contains a cross-reference to the new Appendix D,
Potentially Disqualifying Conflicts of Interest. The Appendix may be useful to proposers
when preparing this list.
- Section C.2, Sections of the Proposal, discusses all of the
parts that represent the body of an NSF proposal. With the exception of "Special Information
and Supplementary Documentation" and "Appendices", all sections listed in C.2 are required
components of a proposal.
- Section C.2.a, Cover Sheet, has been supplemented with
guidance on how to identify on the proposal Cover Sheet whether the submission is a
preliminary or full proposal.
- Section C.2.b, Project Summary, has been expanded in
accordance with NSF Important Notice 127, entitled, Implementation of new Grant Proposal
Guide Requirements Related to the Broader Impacts Criterion. This Notice reinforces the
importance of addressing both merit review criteria in the preparation and review of proposals
submitted to NSF. Therefore, given the importance of broader impacts to NSF-funded projects,
effective October 1, 2002, proposals that do not separately address both criteria within the
one-page Project Summary will be returned without review.
- Section C.2.d, Project Description, has been revised to
reorder the content of the section and add information on Universal Resource Locators (URLs).
This section also has been supplemented to state that the Project Description must be
self-contained, and not include URLs, as reviewers are under no obligation to view such
- Section C.2.f, Biographical Sketch(es), has been supplemented
with additional information on Co-Editors. In addition to listing all collaborators within
the preceding 48 months, all co-editors of a journal, compendium, or conference proceedings
during the 24 months preceding the submission of the proposal must be listed in the
Biographical Sketch. A reference has been added to the new Appendix D,
Potentially Disqualifying Conflicts of Interest.
- Section C.2.j, Special Information and Supplementary
Documentation, has been revised to reference the new section of the GPG (Chapter II,
Section D.2) regarding Facilitation Awards for Scientists and Engineers with Disabilities
- Section D.1, Small Grants for Exploratory Research (SGER)
Proposals, has been modified to reflect that all NSF Directorates will now consider
extension or supplementation of SGER awards. It should be noted, however, that this is
approved for only a small fraction of SGER awards and is at the discretion of the NSF Program
Officer, with concurrence of the Division Director.
- Section D.2, Facilitation Awards for Scientists and Engineers with
Disabilities (FASED), has been added as an entirely new section. Proposers may request
funding of special equipment or assistance for scientists or engineers with disabilities who
will be, or are serving as Senior or Other Personnel on an NSF proposal/grant. Requests may be
made as part of a competitive proposal submission or as a supplemental funding request to an
existing NSF grant.
- Section D.3, Collaborative Proposals, has been clarified to
state that collaborative proposals must be submitted within a reasonable timeframe to one
another. Failure to submit all components of the collaborative proposal on a timely basis may
impact the review of the proposal.
- Section D.5, Proposals Involving Vertebrate Animals, has been
Extend the definition of vertebrate animals to include rats, birds and mice; and
- State that the same rules apply to individuals who will be using vertebrate animals in
their grant activities. Written approval of an Institutional Animal Care and Use Committee
(IACUC) must be submitted electronically as part of the supplementary documentation for the
proposal and must contain an appropriate organizational signature.
- Section D.6, Proposals Involving Human Subjects, has been
supplemented with additional information on human subjects issues, including Frequently Asked
Questions and Vignettes. The information is available via a link to the NSF Website.
- Section A, Review Criteria, has been expanded in accordance
with Important Notice 127. This Important Notice reinforces the importance of addressing both
merit review criteria in the preparation and review of all proposals submitted to NSF.
Therefore, given the importance of broader impacts to NSF-funded projects, effective October 1,
2002, proposals that do not separately address both criteria within the one-page Project
Summary will be returned without review. This section also has been supplemented to reference
proposals for large facility projects as an example of situations where special review criteria
may be employed.
- Section C, Proposal File Updates, is an additional section in
Chapter III that describes the new FastLane Proposal File Update module. This module allows
an authorized individual of an organization to request the replacement of files associated with
a previously submitted proposal. Information regarding how and under what circumstances a
file update may be requested is provided in this section as well as an explanation of how the
- Section D, Revisions to Proposals made during the Review Process,
clarifies that a revised budget request consists of the revised budget and a Budget Impact
- Section E, Award Recommendation, has been updated to reflect
that large facility projects may require additional processing time and review in accordance
with NSF's Guidelines for Planning and Managing the Major Research Equipment Account.
- Section A, Withdrawals, has been revised to
state that proposals must now be withdrawn electronically via the new FastLane Proposal
Withdrawal System. This new FastLane module automates the proposal withdrawal process and
provides a mechanism that will help organizations to more effectively manage their proposal
portfolio at NSF, as well as to help eliminate the submission of duplicate proposals.
Information regarding how and when a proposal may be withdrawn is provided as well as an
explanation of how the process functions.
- Section B, Return Without Review, has been expanded to include
additional reasons why a proposal may not be considered by NSF.
- Section D, Reconsideration, has been updated to reflect that
the Grant Policy Manual (GPM)
Section 900 contains information regarding the categories of actions that are subject to
the NSF reconsideration policy.
- Section C, Transfer of PI, has been supplemented
with information detailing the transfer request process, including the information that must
be provided in conjunction with a request. If supplementary documents need to be submitted in
conjunction with the transfer request, they also must be provided via FastLane. Any special
terms and conditions cited in the original award document, including any cost sharing
requirements, will be reflected as a condition of the award to the new grantee organization.
A reference to the GPM has been included for further information.
Appendix D is a new addition to the GPG and contains
information on potentially disqualifying conflicts of interest with regard to reviewers of