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Note: A new version of this document applies to all proposals submitted or due on or after January 30, 2023. Learn more about the PAPPG

National Science Foundation
Significant Changes and Clarifications
PAPPG - Introduction
A. About the NSF
B. Foreword
C. Acronym List
D. Definitions
E. NSF Organizations
Table of Contents
I. Pre-Submission Information
II. Proposal Preparation Instructions
III. NSF Proposal Processing and Review
IV. Non-Award Decisions and Transactions
V. Renewal Proposals
Part II: Award, Administration and Monitoring of Grants and Cooperative Agreements
VI. NSF Awards
VII. Grant Administration
VIII. Financial Requirements and Payments
IX. Grantee Standards
X. Allowability of Costs
XI. Other Post Award Requirements and Considerations
XII. Grant Administration Disputes and Misconduct
Subject Index
Privacy Act and Public Burden Statements

NSF 19-1 February 25, 2019
Chapter V - Renewal Proposals

A renewal proposal is a request for additional funding for a support period subsequent to that provided by a standard or continuing grant. A renewal proposal competes with all other proposals and must be developed as fully as though the proposer is applying for the first time. Renewal proposals must be submitted at least six months before additional funding is required or consistent with an established deadline, target date or submission window. In preparing a renewal proposal, proposers should assume that reviewers will not have access to previously submitted versions of the proposal. Please note the National Science Board strongly endorses the principle that all expiring awards are to be recompeted.41

All proposals for renewed support of research projects, from academic institutions only, must include information on human-resources development at the postdoctoral, graduate and undergraduate levels as part of Results from Prior NSF Support.42 This may involve, but is not limited to, the role of research in student training, course preparation and seminars (particularly for undergraduates). Special accomplishments in the development of professional scientists and engineers from underrepresented groups should be described. Graduate students who participated in the research should be identified by name. This requirement does not apply to non-academic organizations.

PIs are encouraged to discuss renewal proposals with the program prior to submission of a proposal. Unless precluded by individual program requirements, PIs may choose either of the following two formats for preparation of a renewal proposal.

A. Traditional Renewal

The "traditional" renewal proposal is developed as fully as though the proposer were applying for the first time. It covers all the information required in a proposal for a new project, including Results from Prior NSF Support. The 15-page limitation on the Project Description applies.

B. Accomplishment-Based Renewal

In an "Accomplishment-Based Renewal" (ABR) proposal, the Project Description (including the Results from Prior NSF Support) is replaced with the following items:

  1. copies of no more than six reprints43 of publications resulting from the research supported by NSF (including research supported by other sources that is closely related to the NSF-supported research) during the preceding period of NSF support. Of the six publications, two preprints (accepted for publication) may be included;

  2. information on human resources development at the postdoctoral, graduate and undergraduate levels; and

  3. brief summary (not to exceed four pages) of plans for the proposed support period.

All other information required for NSF proposal submission remains the same.

It must be clearly indicated in the proposal that it is an ABR submission and the box for "Accomplishment-Based Renewal" must be checked on the proposal Cover Sheet. ABR proposals may not be submitted for consecutive renewals.

PIs are advised that the ABR is a special type of renewal proposal appropriate only for an investigator who has made significant contributions, over a number of years, in the area of research addressed by the proposal. Investigators are strongly urged to contact the cognizant NSF Program Officer prior to developing a proposal using this format.

Descriptions of other forms of additional funding support, including continuing grants and supplemental funding requests, are contained in Chapter VI.

41 Reference National Science Board Resolution (NSB 08-12) entitled, Competition and Recompetition of NSF Awards . For the operation of a major facility, the National Science Board has endorsed the principle that NSF should perform a rigorous review prior to the end date of the award to determine whether it is in the best interest of US science and engineering to recompete that award (Reference NSB-2015-46). Back to Text
42 This requirement applies to both types of renewal proposals: Traditional Renewal and Accomplishment-Based Renewal. Back to Text
43 Reprints should be provided as supplementary documentation and should be submitted via the Proposal Preparation Module in FastLane. Back to Text


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