X -- EAST ASIA AND PACIFIC SUMMER INSTITUTES (EAPSI) 2008 ORIENTATION

Document Type:	Combine Solicitation
Solicitation Number:	DACS08P2109
Posted Date:	Dec 03, 2007
Original Response Date:	Dec 14, 2007
Current Response Date:	Dec 14, 2007
Original Archive Date:	Dec 29, 2007
Current Archive Date:	Dec 29, 2007
Classification Code:	X -- Lease or rental of facilities
Naics Code:	721110 -- Hotels (except Casino Hotels) and Motels

Contracting Office Address

National Science Foundation, Division of Acquisition and Cooperative Support, DACS, 4201 Wilson Boulevard Room475, Arlington, VA, 22230, UNITED STATES

Description

The Office of International Science and Engineering (OISE) will be hosting the 2008 East Asia and Pacific Institutes (EAPSI) orientation to be held March 30, 2008 - April 1, 2008 for a summer research program.

The following requirements are needed:

The event will begin at 6:00 PM on 3/30/2008 and conclude at 3:00 PM on 4/1/2008.

Proposed event dates: March 30- April 1, 2008 (Preferred Dates)

Alternate dates: April 6-8, 2008

Location: Arlington, Virginia

Other requirements: The space must be located on a Metro line, provides access to food and beverages on-site or be located near eating establishments, and have on-site or access to fitness center.

Other information: Participants of this orientation will arrive on 3/30/2008 with the first session beginning at 6:00 PM that evening.

Lodging Requirements
Sleeping rooms: A block of 180 single occupancy-sleeping rooms will be required, under contract.

Meeting Space Requirements

Meeting rooms: One theater style general session room, for 200, is required for all three days (6pm on 3/30/2008 thru 4/1/2008). The room should contain a head table for 6 on a riser, standing podium, and 3 water stations.

Breakout rooms: Seven (7) adjacent, centrally located, breakout rooms are required for 3/31/2008 and 4/1/2008. Five (5) of these rooms should accommodate an audience of 25 each; one (1) of these rooms should accommodate an audience of 35, and one (1) of these room should accommodate an audience of 65. In addition, each room requires a head table with 4 seats for panelists. Each room requires that water is available for the panelists. The large breakout room additionally requires a podium.

Registration room/space:
Registration space will be required for 3/30/2008 (evening) with (2) 6 foot skirted tables with 2 chairs each and a wastebasket.
Registration space will be required for 3/31/2008 (morning) with (4) 6 foot skirted tables with 2 chairs each and a wastebasket. Registration space should be adjacent to the general session room if feasible.

Audio Visual and/or Information Technology Requirements

LCD data projector package (includes laptop, screen, cables, etc.): A total of 8 projector packages are required for the event. One (1) projector package is required for the general session room the entire event (3/30/2008 thru 4/1/2008). Seven (7) additional projector packages are required for the breakout rooms for 3/31/2008 and 4/1/2008. All 8 projector packages must have the capability to play a DVD.
Microphones with mixers and cables: A total of 2 audio systems are required for the event. One (1) audio system is required in the general session room the entire event (from 6pm on 3/30/2008 thru 3pm on 4/1/2008). It should include two microphones: one on the podium and one on the head table. One (1) audio system with one microphone is required for the large breakout room for 3/31/2008 and 4/1/2008.

Other Information:

Meal / Break Requirements

Breakfast: Continental breakfasts are required for 200 for the mornings of 3/31/2008 and 4/1/2008.

AM break: AM breaks are required for 180 at 10:00 on 3/31/2008 and 4/1/2008.

PM break: PM break is required for 180 at 3:00 on 3/31/2008.

The following Federal Acquisition Regulation (FAR) provisions and clauses in effect through FAC 2005-16 are applicable to this procurement: 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS; 52.212-2, EVALUATION-COMMERCIAL ITEMS, 52.212-4, CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS; FAR Clause 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS, The Contractor shall comply with following clauses, as indicated within the respective sections of paragraph b of this provision: (14) 52.222-3, CONVICT LABOR; (16) 52.222-19, CHILD LABOR; (17) 52.222-21, PROHIBITION OF SEGREGATED FACILITIES; (18) 52.222-35, EQUAL OPPORTUNITY; (19) 52.222-36, AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES; (20) 52.222-39, EMPLOYMENT REPORTS ON SPECIAL VETERANS, VETERANS OF THE VIETNAM ERA, AND OTHER ELIGIBLE VETERANS, and; (31) 52.232-33, PAYMENT BY ELECTRONIC FUNDS TRANSFER____CENTRAL CONTRACTOR REGISTRATION.

All quotes are due no later than 4:00pm, local Washington, D.C. time, December 14, 2007. Quotes are to be e-mailed to Jannele Gosey at jgosey@nsf.gov or faxed to 703-292-9140.

 

If you have questions regarding this requirement, please submit your inquiries, via email, to Ms. Gosey, no later than 4:00pm Washington, D.C. local time, December 12, 2007.

Point of Contact

Jannele Gosey, Contract Administrator, Phone (703) 292-4445, Fax (703) 292-9140/9141, Email jgosey@nsf.gov

Place of Performance

Address:	National Science Foundation 4201 Wilson Boulevard, Suite 475 Arlington VA
Postal Code:	22230
Country:	UNITED STATES

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• NSF Agencywide listed by [Posted Date]