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Education and Broadening Participation DEB supplement requests:

The information below describes education and broadening participation supplement requests that are considered by the Division of Environmental Biology. These incude:

  • Research Experience for Teachers (RET)
  • Research Assistantships for High School Students (RAHSS)
  • Research Opportunity Award (ROA)
  • Research Experiences for Undergraduates (REU)


  •   Additional REU Options for DEB PIs only:

  •     International Research Experiences for Undergraduates (IREU)
  •     Dimensions Broadening Participation Research Experiences for Undergraduates (D-BP-REU)

For non-education and broadening participation supplement requests, for instance, if exceptional circumstances require additional funds to your award, please consult with the relevant DEB program officer. If you have questions, please contact the relevant DEB Program (check the DEB staff listings on the NSF website).

Deadline:

Requests for this set of DEB supplements - RET, RAHSS, ROA, REU, IREU, D-BP-REU - must be submitted by the first Tuesday in December annually. This is a deadline, not a target date. These requests must be submitted through FastLane.

Eligibility:

Supplements are only available to PIs and CoPIs with active awards. Please note that some of the special programs accept supplement requests, and others do not. If your program is not listed here and/or if you have questions about supplement eligibility, please contact your cognizant Program Officer.

Program

RET

RAHSS

ROA

REU

IREU

D-BP-REU

Core DEB

Y

Y

Y

Y

Y

N

EEID

Y

Y

Y

Y

Y

N

Dimensions of Biodiversity

N

N

N

N

Y

Y

Genealogy of Life

Y

Y

Y

Y

N

N

Before submitting a supplement request, here are a few things to keep in mind:

  • no supplements can be awarded if there are any overdue project reports associated with anyone on the award including co-PIs and all members of a collaborative,
  • supplemental funds must be expended by the expiration date of the original award, and
  • the IRB/IACUC documentation must be up-to-date and include the timeframe of the supplement

How to Submit: To submit a supplement request, go to https://www.fastlane.nsf.gov/fastlane.jsp. Click on "Proposals, Awards, Status", Log in, Click on "Award and Reporting Functions", Click on "Supplemental Funding Request". You will be presented with a list of your current awards. Choose the one that you wish to supplement and follow the instructions. If you wish to request more than one type of supplement (i.e., an REU and an RET), please submit each one separately in FastLane. For questions related to the use of FastLane, contact the FastLane Help Desk: fastlane@nsf.gov or telephone 1-800-673-6188.

After you have prepared the request for supplemental funding, forward it to your organization's Sponsored Research Office for submission.

Research Experience for Teachers (RET)

The Dear Colleague Letter: "Research Experience for Teachers (RET): Funding Opportunity in the Biological Sciences” describes how NSF awardees can provide integrated research and education experience for K-12 teachers by including the active participation of these teachers in funded research projects. The Division of Environmental Biology (DEB) enthusiastically supports these supplemental awards.

The intent of this endeavor is to facilitate professional development of K-12 science teachers through research experience at the cutting edge of science.

We strongly recommend discussing a potential RET submission with a program director after studying the “Dear Colleague Letter” and prior to submitting the proposal.

The following list can assist in preparing an RET supplement request:

Components to include or consider in an RET Supplement request (limited to 3 pages of project description):

  • Clearly articulate, in some detail, the form and nature of the prospective teacher’s involvement in the Principal Investigator’s ongoing or proposed research.
  • Describe how the experience will lead to transfer of new knowledge to classroom activities and how those activities help fulfill curriculum goals or teacher training stated by the relevant school system.
  • Describe what follow-up would be provided to help in translating the teacher’s research experience into classroom practice.
  • A 2-page CV for each teacher (placed in Supplementary Documents).
  • If relevant, results from the most recent previous RET supplement should be described.
  • We encourage the recruitment of teachers who are members of underrepresented groups (minorities, and persons with disabilities) or whose school is in an underserved community. If you have more than one award, you may request supplements for each award. Please note that RET support is limited to U.S. citizens or permanent residents.
  • The duration of the RET-supplement will generally be one year and the project may be carried out during summer months, during the academic year, or both.

Budget for an RET supplement request:

  • All costs should be entered into Participant Support Costs (section F of the budget) and explained in the budget justification. Neither indirect costs nor administrative allowances are permitted on Participant Support Costs (see RET within the REU solicitation - NSF 13-542).
  • The budget should include a teacher’s stipend and up to $1,000 for the cost of materials, equipment, software and other supplies for developing classroom instructions and experiments
  • Total expenses for each teacher participant should generally be under $15,000
  • Normally funds may be available for up to two teachers, but exceptions will be considered. If exceptional circumstances require additional funds, please consult with the relevant DEB program officer.
If you have questions, please contact the relevant DEB Program (check the DEB staff listings on the NSF website).

Research Assistantships for High School Students RAHSS

The Dear Colleague Letter: "Research Assistantships for High School Students (RAHSS): Funding to Broaden, Participation in the Biological Sciences” describes how NSF awardees can foster interest in the pursuit of studies in the Biological Sciences; and Broaden participation of high school students, particularly those who are underrepresented minorities, persons with disabilities, and women in sub-disciplines where they are underrepresented. The Division of Environmental Biology (DEB) enthusiastically supports these supplemental awards.

The following list can assist you in preparing an RAHSS supplement request:

Components to include in an RAHSS Supplement request (limited to 3 pages of project description):

  • A specific statement in project summary that this is a request for an RAHSS supplement
  • Clear description of the meaningful and challenging activities in which the student(s) will be involved, and how the student(s) will be mentored
  • A plan for encouraging the advancement of the RAHSS student(s) beyond participation in the research program
  • A brief description of the PI's other experience with involving high school students in research. Results from the most recent previous RAHSS supplements must be described, if applicable.
  • The desired start date and duration of supplement (normally a summer experience)
  • The expiration date of the parent award (the supplement must be used up by the time the grant expires)
  • A brief biographical sketch of the student if he or she has already been selected–include in Supplementary Documents

Budget for an RAHSS supplement request:

  • All costs should be entered into Participant Support Costs (section F of the budget) and explained in the budget justification. Neither indirect costs nor administrative allowances are permitted on Participant Support Costs (see REU solicitation - NSF 13-542).
  • Budgets for RAHSS activities are generally under $6,000 per student
  • If exceptional circumstances require additional funds, please consult with the relevant DEB program officer

If you have questions, please contact the relevant DEB Program (check the DEB staff listings on the NSF website).

Research Opportunity Award (ROA)

The goal of a Research Opportunity Award (ROA) activity is to enhance the research productivity and professional development of science faculty at primarily undergraduate institutions (including community colleges) through research activities that enable them to explore the emerging frontiers of science. Such research not only contributes to basic knowledge in science but also provides an opportunity to integrate research and undergraduate education. The Division of Environmental Biology (DEB) enthusiastically supports this activity. Further information is available in the RUI Program Announcement NSF-14-579.

We strongly recommend discussing a potential ROA submission with a program director prior to submitting the proposal. The following can assist you in preparing an ROA supplement request:

  • The formal ROA supplement request should clearly describe, in some detail: the research to be conducted by the ROA visitor, a statement from the host about his/her role in the proposed research efforts, the contribution of the proposed work to the visitor’s future research plans and impact on his/her home institution, a budget with appropriate explanatory information, and a biographical sketch for the visitor.
  • ROA activities are most frequently summer experiences, but partial support of sabbaticals may also be provided.
  • ROA supplements are usually about $25,000, including indirect costs.
  • Except for major instrumentation or equipment, almost anything allowable in a regular grant proposal (see the NSF Grant Proposal Guide (GPG) for details) may be included in an ROA budget.

The decision to award an ROA supplement will be based on internal review by the Program Director and availability of funds in a particular program

If you have questions, please contact the relevant DEB Program (check the DEB staff listings on the NSF website).

Research Experiences for Undergraduates (REU)

The “Research Experiences for Undergraduates (REU)” supplements (NSF 13-542) support NSF awardees in providing integrated research experiences for undergraduates.

The intent of the REU supplement is to help undergraduates participate fully in a research enterprise, from inception and design of the project, to completion and dissemination of results. REU projects should involve students in meaningful ways in research projects, provide opportunities for high-quality interaction of students with faculty and/or other research mentors, and provide access to appropriate facilities and professional development opportunities. Hence, the request should emphasize expected student involvement in all aspects of the project, and mentoring.

DEB programs normally consider requests to fund one student per award, but exceptions will be considered if well justified or if there is an identified student who is a member of an underrepresented group. If you have more than one award, you may request supplements for each award.
The following list can assist you in preparing an REU supplement request and budget.
Components to include in an REU Supplement request (limited to 3 pages of project description):

  • A specific statement in the project summary that this is a request for an REU supplement
  • A description of the form and nature of the student’s involvement in the PI’s NSF research project (include a brief overview of the project)
  • A brief description of the PI's other experience with involving undergraduates in research. Results from the most recent previous REU supplements must be described, if applicable.
  • A description of the selection criteria of the student participant(s) – including the process used for any students already identified – remember that the student must be an undergraduate throughout the entire period he or she receives money from the REU supplement (REU supplements may be used to support high school students who have been accepted to college), and that the student must be either a citizen or permanent resident of the U.S. or its possessions (or will be by the start date)
  • The desired start date and duration of supplement
  • The expiration date of the parent award (the supplement must be expended by the time the grant expires)
  • An assessment plan to measure the impact of the research experience on the student
  • A brief biographical sketch of the student if he or she has already been selected – include in Supplementary Documents

Budget for an REU supplement request:

  • All costs should be entered under Participant Support Costs (section F) of the proposal budget and explained in the budget justification. Neither indirect costs nor administrative allowances are permitted on Participant Support Costs (see REU solicitation - NSF 13-542).
  • DEB guidelines for budget development suggest that student stipends for summer projects should be approximately $500 per student per week, in addition to other participant costs which should be explained in the budget justification, such as: supplies (which would be "other" in section F of the budget), room and board, fees, and travel. Academic-year stipends should be comparable on a pro rata basis.
  • DEB recommends costs on the order of $6250 per student, although they have ranged from $6000-$8000 in the past depending on the proposed activities and availability of funds.
If you have questions, please contact the relevant DEB Program (check the DEB staff listings on the NSF website).

International Research Experience for Undergraduates (IREU):

To produce an internationally engaged populace and workforce, NSF and CAPES (Coordenação de Aperfeiçoamento de Pessoal de Nível Superior), a Brazilian federal agency in the Ministry of Education, are providing opportunities for U.S. and Brazilian undergraduate students to conduct collaborative research and to gain an international experience. For NSF, this activity will be funded as part of the Research Experiences for Undergraduates (REU) program (NSF 13-542).

Eligibility: This opportunity is available to any PI or CoPI with an eligible award from the Division of Environmental Biology; however, research with direct relevance to the Dimensions of Biodiversity Program is especially encouraged.

The activity will consist of bilateral student exchanges between laboratories of U.S. researchers with active DEB awards and Brazilian researchers. Each researcher will mentor 1-3 students from each country. The students will spend a minimum of six weeks working with each mentor in each host country. The Brazilian and U.S. students are also expected to have some overlap in one of the countries allowing them to collaborate and work together. While in his/her home country, each student is expected to act as a cultural host to the visiting student(s). Thus, each student will learn to work with students from another country and spend time abroad. The timing of the students’ visits to each country will depend on the circumstances of the research projects and of the students. It is acceptable for the visits to occur in two adjacent calendar years to accommodate student schedules. As long as the minimum stay of the foreign student is at least six weeks and the students are working collaboratively during that period, it is acceptable for the local student to be involved in the research project for a longer period. The number of students from each country need not be identical.

The U.S. and Brazilian researchers must develop a joint mentoring plan. Submission of these requests must be made jointly to NSF and CAPES. The intent of the activity is to help students participate fully in a research enterprise, from inception and design of the project to completion and dissemination of results. As is the case for all REU supplements, the projects should involve students in meaningful ways in research projects, provide opportunities for high-quality interaction of students with faculty and/or other research mentors, and provide access to appropriate facilities and professional development opportunities. Hence, the request should emphasize expected student involvement and mentoring and should describe the experiences of all students in both countries. It is not necessary that the research projects in the U.S. and Brazil be directly related. However, the request should describe the benefits to the students of the combined research experiences. As indicated in the NSF REU solicitation, NSF believes that student research experiences have their greatest impact in situations that lead the participants from a relatively dependent status to as independent a status as their competence warrants.

All REU supplement requests must be submitted to both NSF and CAPES by the first Tuesday in December annually. In order to facilitate the timely review of your request, please comply with the following:

  • All supplement submissions to be considered under this activity should begin with the header: “This is an International Research Experience for Undergraduates (IREU) supplement request.”
  • Submissions to CAPES should comply with the guidelines for the program that will be available on its website, go to www.capes.gov.br/cooperacao-internacional/estados-unidos/capes-national-science-foundation-nsf
  • See the REU solicitation and guidelines above for components to include in the supplement request
  • For U.S. researchers, results from the most recent previous REU supplements must be described. The request should also describe the past record of the PI in involving undergraduates in research, and the process and criteria for selecting the student(s). If the student has been identified, a brief biographical sketch should be included in the Supplementary Documentation section.
  • The request must describe the nature of the students' involvement in the research project and include a mentoring plan.
  • The request must include a description of how the students will be prepared for an extended international stay in Brazil or the U.S. (e.g., language and cultural training). It should also explain the accommodations of the foreign student in the host country.
  • The Division of Environmental Biology (DEB) normally considers requests to fund one student per award, but exceptions will be considered if well justified or if there is an identified student who is a member of an underrepresented group. Please note that NSF REU support is limited to U.S. citizens or permanent residents who are enrolled in undergraduate degree programs at the time of the REU experience. There are, however, exceptions for students entering but not yet enrolled at a college or university (see REU solicitation for details).
  • Each student’s home country funding agency will be responsible for the costs of that student's stipend, travel to the other country, and their per diem while abroad. The foreign host’s funding agency will be responsible for all in-country costs for conducting the research, including materials, supplies, and local travel.

Budget for an IREU supplement request:

  • For the U.S. researcher, as a guide to NSF budget development, student stipends for summer projects are expected to be approximately $500 per student per 40-hour week, with academic-year stipends comparable on a pro rata basis. If the research includes travel within the U.S., additional costs for food and lodging are allowed for both the U.S. and Brazilian student(s). (While at the U.S. host institution, food and lodging for the Brazilian student(s) should be covered by CAPES funding and is therefore not allowed in the NSF budget request)
  • For the foreign travel of the U.S. student(s), in addition to the stipend, additional costs for food and lodging, fees, visas, and transportation to Brazil are allowed. Salary and other support for a graduate student, post-doctoral scholar, or faculty member can also be included in the supplement request to aid in the logistical planning necessary to facilitate the exchange. These funds can be up to $2,000 for individuals who would offer US-based support, and up to $5,000 for individuals who would travel with the student(s) and offer both US and Brazil based support (this amount includes any appropriate fringe benefits and/or indirect costs).
  • Total project costs are expected to be ~$20,000 per U.S. student to cover the cost for both the U.S. and Brazil experiences of the U.S. student(s) and the local hosting costs of the Brazilian student(s), e.g., lab materials, supplies and in-country travel.
  • All costs for the students (including materials and supplies) should be entered under Participant Support Costs (section F) of the proposal budget. The salary and other support for the graduate student, post-doctoral scholar, or faculty member is in addition to the $20,000 limit; and these costs should NOT be entered under Participant Support Costs.
  • For the Brazilian researcher, as a guide to CAPES budget development, student stipends for projects are expected to be US$870 per student per month.
  • For the foreign travel of the Brazilian student(s), funds for health insurance (up to US$90 per month), a one time cost for aiding the student in getting established (up to US$1320) and travel to the U.S. (a one time round trip Brazil-USA-Brazil air fare up to US$1604) are allowed in addition to the student stipend.
  • Total project costs are expected to be R$20.000 to cover the costs for the Brazilian student(s) in Brazil and in the United States as well as the in-country costs for the U.S. student(s), e.g., lab materials, supplies, and in-country travel). The Brazilian researcher also will receive R$10.000 yearly to cover costs of materials and supplies for research activities.
  • The proposals to NSF and CAPES should be the same except for the following. The submission to NSF should include only the U.S. budget; similarly the submission to CAPES should include only the Brazilian budget. For the NSF submission, the CV of the Brazilian researcher, following the NSF biographical sketch format, should be included in Supplementary Documents. Similarly for the CAPES submission, the same CV of the U.S. researcher should be included in the proposal to CAPES.

If you have any questions, or if exceptional circumstances require additional funds, please consult with Douglas Levey (703-292-5196, dlevey@nsf.gov) or Samuel Scheiner (703-292-7175, sscheine@nsf.gov).

Dimensions Broadening Participation Research Experiences for Undergraduates (D-BP-REU):


The Dimensions of Biodiversity (DoB) Program encourages requests for supplemental funding to broaden participation in the biodiversity-­related workforce. NSF defines broadening participation in terms of individuals from underrepresented groups as well as institutions and geographic areas that do not participate in NSF research programs at rates comparable to others . Identification of a group as underrepresented may vary according to discipline. The Higher Education Act defines the term “minority” as an American Indian, Alaskan Native, Black (not of Hispanic origin), Hispanic (including persons of Mexican, Puerto Rican, Cuban, and Central or South American origin), Pacific Islander, or other ethnic group underrepresented in science and engineering. http://www.ed.gov/about/offices/list/ocr/edlite-minorityinst-list.html.

The Dimensions Broadening Participation Research Experiences for Undergraduates (REU) supplements are intended to support students from underrepresented groups and enhance cooperative efforts between PIs with active Dimensions research awards and faculty at Primarily Undergraduate Institutions (PUIs) or Minority–Serving Institutions (MSIs). This two–mentor model allows the REU student the opportunity to work with a DoB investigator and provides continued mentorship from the faculty member at the PUI or MSI after the student's research experience with the DoB investigator is completed.

The 2020 workforce goal of the Dimensions of Biodiversity program is a diverse, interdisciplinary, globally–engaged scientific workforce capable of transforming and communicating our understanding of biodiversity on earth. To this end, the overarching goals of the Dimensions of Biodiversity Workforce stream are to:

  • Develop a workforce familiar with the tools and skills of biodiversity science, including ecology, taxonomy/ phylogenetics, genetics, cyberinfrastructure, and collections
  • Develop an internationally engaged workforce capable of working across sub–disciplines
  • Increase participation of underrepresented groups, including individuals of diverse ethnic and cultural backgrounds, individuals with disabilities, and non–traditional students (including veterans)
  • Develop a network that facilitates transitions between educational stages and mentoring contributions from faculty at PUIs, MSIs, and more research intensive institutions

Description: PIs and CoPIs with current Dimensions of Biodiversity research awards may apply for supplemental funding to host REU students from underrepresented groups. The REU student(s) must be from a PUI or MSI, and a faculty mentor from that institution should be identified in the proposal. Requests may include a stipend of up to $5000 for the faculty mentor from the REU student’s home institution. This stipend will allow PUI or MSI faculty to mentor the student(s) both at their home institution as well as in collaboration with the Dimensions of Biodiversity PI at the PI's institution.

  • Award Size and Duration: PIs may request supplements for up to 12 months and up to three students. The maximum amount of the supplement is $20,000.
  • All supplement submissions to be considered under this activity should begin with the header: “Dimensions Broadening Participation Research Experiences for Undergraduates (D-BP-REU) supplement request.”
  • See the REU solicitation and guidelines above for components to include in the supplement request

Budget for a Dimensions Broadening Participation REU supplement request:

  • Costs related to hosting REU students may vary, but the budget should detail expenses for providing REU students with appropriate mentoring, materials, and laboratory access at the host institution.
  • Up to $5000 may be requested in Participant Support Costs (line F.4 on the budget) to provide a stipend for a mentor from the student’s institution. The proposal must define the collaborative role played by the home institution mentor in the proposed student’s research and experience.
  • Students must be provided with a stipend for their participation. Details are left to the PI, but we offer the following guidelines, based on other programs. These figures are offered as base guidance and do not consider cost of living, etc.
    • University/College/Community College student: not less than $4000 and for a minimum of eight weeks
    • Veteran: approximately 2-months of the Post-9/11 GI-Bill Housing Basic Allowance for Housing (Calculator at www.defensetravel.dod.mil/site/bahCalc.cfm, setting pay grade to E-5.)
  • Housing stipends may be provided for out-of­town REU students. Appropriate safety waivers and transportation waivers should be obtained from all participants.
  • All expenses should be placed under Participant Support Costs (section F of the budget). Neither indirect costs nor administrative allowances are permitted on Participant Support Costs.

If you have any questions please consult with Douglas Levey (703-292-5196, dlevey@nsf.gov)

 

 

Broadening Participation at the National Science Foundation: A Framework for Action, 2008 http://www.nsf.gov/od/broadeningparticipation/framework_report.jsp

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