Grant Proposal Guide 04-2
Grant Proposal Guide
Table of Contents
I. Introduction
II. Proposal Preparation Instructions
III. NSF Proposal Processing and Review
IV. WIthdrawals, Returns and Declinations
V. The Award and Continued Support
VI. Grant Administration Highlights
Appendix A
Appendix B
Appendix C
Appendix D
Appendix E
Appendix F



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Table of Contents

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Dear Colleague Letter

About the National Science Foundation


  1. Introduction
    1. Overview
    2. The Proposal
      Proprietary or Privileged Information
    3. Who May Submit Proposals
      Categories of Proposers
    4. When to Submit Proposals
    5. How to Submit Proposals
      1. Electronic Requirements
        Special Instructions for Proposals That Contain High Resolution Graphics or Other Graphics Where Exact Color Representations are Required for Proper Interpretation by the Reviewer
      2. Submission Instructions
      3. Acknowledgement of Proposal Receipt

  2. Proposal Preparation Instructions
    1. Conformance with Instructions for Proposal Preparation
    2. Format of the Proposal
      1. Proposal Pagination Instructions
      2. Proposal Margin and Spacing Requirements
    3. Proposal Contents
      1. Single Copy Documents
        1. Information About Principal Investigators/Project Directors and co-Principal Investigators/co-Project Directors
        2. Deviation Authorization (if applicable)
        3. List of Suggested Reviewers or Reviewers Not to Include
        4. Proprietary or Privileged Information if applicable)
        5. Proposal Certifications
      2. Sections of the Proposal
        1. Cover Sheet
        2. Project Summary
        3. Table of Contents
        4. Project Description (Including Results from Prior NSF Support)
          1. Content
          2. Page Limitations and Inclusion of Universal Resource Locators (URLs) within the Project Description
          3. Results from Prior NSF Support
          4. Unfunded Collaborations
          5. Group Proposals
          6. Proposals for Renewed Support
        5. References Cited
        6. Biographical Sketch(es)
          1. Professional Preparation
          2. Appointments
          3. Publications
          4. Synergistic Activities
          5. Collaborators & Other Affiliations
            (a) Collaborators and Co-Editors
            (b) Graduate and Postdoctoral Advisors
            (c) Thesis Advisor and Postgraduate-Scholar Sponsor
        7. Budget
          1. Salaries and Wages (Lines A and B on the Proposal Budget)
            (a) Policies
            (b) Procedures
            (c) Confidential Budgetary Information
          2. Fringe Benefits Line C on the Proposal Budget
          3. Equipment (Line D on the Proposal Budget)
          4. Travel (Line E on the Proposal Budget)
            (a) General
            (b) Domestic Travel
            (c) Foreign Travel
          5. Participant Support (Line F on the Proposal Budget)
          6. Other Direct Costs (Lines G1 through G6 on the Proposal Budget)
            (a) Materials and Supplies (Line G1 on the Proposal Budget)
            (b) Publication/Documentation/ Dissemination (Line G2 on the Proposal Budget)
            (c) Consultant Services (Line G3 on the Proposal Budget)
            (d) Computer Services (Line G4 on the Proposal Budget)
            (e) Subawards (Line G5 on the Proposal Budget)
            (f) Other (Line G6 on the Proposal Budget)
          7. Total Direct Costs (Line H on the Proposal Budget)
          8. Indirect Costs (also known as Facilities and Administrative Costs (F&A) for Colleges and Universities) (Line I on the Proposal Budget)
          9. Total Direct and Indirect Costs (F&A)(Line J on the Proposal Budget)
          10. Residual Funds
          11. Amount of This Request
          12. Cost Sharing
          13. (a) Statutory Cost Sharing Requirement
            (b) Cost Sharing Requirements Under NSF Program Solicitations
          14. Unallowable Costs
            (a) Entertainment
            (b) Meals and Coffee Breaks
            (c) Alcoholic Beverages
        8. Current and Pending Support
        9. Facilities, Equipment and Other Resources
        10. Special Information and Supplementary Documentation
        11. Appendices
    4. Special Guidelines
      1. Small Grants for Exploratory Research (SGER) Proposals
      2. Facilitation Awards for Scientists and Engineers with Disabilities (FASED)
        1. Requests as part of a competitive proposal submission
        2. Supplemental Funding Requests to existing NSF grants
      3. Collaborative Proposals
        1. Submission of a single proposal
        2. Simultaneous submission of proposals from different organizations
      4. Proposals for Equipment
      5. Proposals Involving Vertebrate Animals
      6. Proposals Involving Human Subjects
      7. Proposals for Conferences, Symposia and Workshops
      8. Proposals to Support International Travel
      9. Proposals for Doctoral Dissertation Research

  3. NSF Proposal Processing and Review
    1. Review Criteria
      What is the intellectual merit of the proposed activity?
      What are the broader impacts of the proposed activity?
    2. Administrative Corrections to FastLane Proposals
    3. Proposal File Updates
    4. Revisions to Proposals Made During the Review Process
    5. Award Recommendation
    6. Copies of Reviews

  4. Withdrawals, Returns and Declinations
    1. Withdrawals
    2. Return Without Review
    3. Declinations
    4. Reconsideration
    5. Resubmission

  5. The Award and Continued Support
    1. Standard and Continuing Grants
      Effective/Expiration Dates and Preaward Costs
    2. Additional Support
      1. Incremental Funding
      2. Renewal Proposals
      3. Two-Year Extensions for Special Creativity
      4. Supplemental Funding
    3. No-Cost Extensions
      1. Grantee-Authorized Extension
      2. NSF-Approved Extension

  6. Grant Administration Highlights
    1. General Requirements
    2. Prior Approval Requirements
    3. Transfer of PI
    4. Equipment
    5. Excess Government Property
    6. Suspension or Termination of Grants
    7. Grant Reports
      1. Annual and Final Project Reports
      2. Quarterly and Final Expenditure Reports
    8. Sharing of Findings, Data and Other Research Products
    9. Acknowledgement of Support and Disclaimer
    10. Release of Grantee Proposal Information
    11. Legal Rights to Intellectual Property

    Appendix A: Proposal Preparation Checklist

    Appendix B: Potentially Disqualifying Conflicts of Interest

    Appendix C: Drug-Free Workplace Certification

    Appendix D: Debarment and Suspension Certification

    Appendix E: Lobbying Certification

    Appendix F: Definitions of Categories of Personnel

    Privacy Act and Public Burden Statements