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East Asia and Pacific Summer Institutes for U.S. Graduate Students (EAPSI)
National Science Foundation
National Institutes of Health
Full Proposal Deadline(s) (due by 5 p.m. proposer's local time):
East Asia and Pacific Summer Institutes for U.S. Graduate Students (EAPSI)
Synopsis of Program:
The East Asia and Pacific Summer Institutes (EAPSI) provide U.S. graduate students in science and engineering first-hand research experience in Australia, China, Japan, Korea, or Taiwan, an introduction to the science and science policy infrastructure of the respective location, and orientation to the culture and language. The primary goals of EAPSI are to introduce students to East Asia and Pacific science and engineering in the context of a research laboratory, and to initiate personal relationships that will better enable them to collaborate with foreign counterparts in the future. The institutes last approximately eight weeks from June to August and are administered in the United States by the National Science Foundation (NSF). The National Institutes of Health (NIH) co-sponsor the Summer Institute in Japan.
Cognizant Program Officer(s):
EAPSI Program Manager Office of International Science and Engineering, NSF, telephone: 703-292-8704, fax: 703-292-9175, email: firstname.lastname@example.org
Applicable Catalog of Federal Domestic Assistance (CFDA) Number(s):
Applications are submitted directly by the individual graduate student, unlike standard NSF proposals that are submitted through the principal investigator's U.S. institution organizational representative. In the EAPSI FastLane application process (Section V.A), the applicant acts as the Authorized Organizational Representative (AOR).
As of the deadline date of the application year, applicants must be:
The East Asia and Pacific Summer Institutes (EAPSI) provide U.S. graduate students in science and engineering first-hand research experience in Australia, China, Japan, Korea, or Taiwan, an introduction to the science and science policy infrastructure of the respective location, and orientation to the culture and language. The primary goals of EAPSI are to introduce students to East Asia and Pacific science and engineering in the context of a research laboratory, and to initiate personal relationships that will better enable them to collaborate with foreign counterparts in the future. Current information is available at the NSF Summer Institutes Web site (https://www.nsf.gov/sbe/int/eap/start.htm#summer) or the NSF Tokyo Office Web site (http://www.nsftokyo.org).
The East Asia and Pacific Summer Institutes (EAPSI) are administered in the United States by the National Science Foundation (NSF). The National Institutes of Health (NIH) co-sponsor the Summer Institute in Japan. In East Asia and the Pacific, the Summer Institutes are sponsored and managed by the Australian Academy of Science, the Chinese Ministry of Science and Technology (MOST), Chinese Academy of Sciences (CAS), and National Natural Science Foundation of China (NSFC); the Japan Society for the Promotion of Science (JSPS); the Korea Science and Engineering Foundation (KOSEF); and the National Science Council of Taiwan (NSCT). The first summer institute began in Japan in 1990, followed by Korea in 1995, Taiwan in 2000, and Australia and China in 2004. The Summer Institute in Taiwan operates in line with the U.S.-Taiwan Relations Act (PL 96-8).
Program dates: The duration of the program is approximately eight weeks, from June to August. Exact starting and ending dates vary each year. Exact dates of each Summer Institute (Australia, China, Japan, Korea, or Taiwan) will be available in March.
Orientation: During the first week, an orientation provides an introduction to language, culture, and research policy, and other activities.
Research: Approximately seven weeks are spent on research activities at the host institution. (See Application Form in V.A about host institutions.)
EAPSI participants are encouraged to make their own arrangements to visit other research laboratories. Such visits should be scheduled in consultation with host researchers, or be planned to occur following the conclusion of the Summer Institute.
As a result of the complex institutional arrangements required for EAPSI, each institute must be attended in its entirety, and dependents are not permitted to accompany participants during the 8-week period.
Participants are responsible for allowing adequate time before departure for Australia, China, Japan, Korea, or Taiwan to apply for and receive passports and visas (or other appropriate travel documents). Before applying for the Summer Institutes, permanent U.S. residents should verify their ability to travel without difficulty outside of the United States and to Australia, China, Japan, Korea or Taiwan.
To be eligible for EAPSI, as of the deadline date of the application year, applicants must be:
Each awardee will receive an NSF stipend of $3,000 that is meant to compensate in part for loss of summer employment. Each awardee will also receive an international round-trip air ticket arranged by the NSF contract travel agency (except awardees to Japan who will receive their air tickets from Japan). Sponsoring organizations in East Asia and the Pacific will support living expenses.
Full Proposal Instructions:
Proposals submitted in response to this program announcement/solicitation should be prepared and submitted in accordance with the general guidelines contained in the NSF Grant Proposal Guide (GPG). The complete text of the GPG is available electronically on the NSF Website at: https://www.nsf.gov/cgi-bin/getpub?gpg. Paper copies of the GPG may be obtained from the NSF Publications Clearinghouse, telephone (301) 947-2722 or by e-mail from email@example.com.
In cases where requirements given in this program solicitation differ from those given in the Grant Proposal Guide, this program solicitation takes precedent.
All page limits indicated within this program solicitation include pictures, figures, graphics, tables, etc. Applicants are urged to take special care to adhere to page limitations, font size (no smaller than Courier New 10), and margin (minimum of 2.5 cm). Proposals that do not conform to the requirements will be returned without review.
IMPORTANT NOTE: EAPSI proposals must be submitted electronically, using Proposal Preparation on the NSF FastLane website, directly to NSF without going through your university unlike standard NSF proposals.
Follow specific instructions from 'How to Apply' found by selecting 'Postdoctoral Fellowships and Other Programs', 'I am an Applicant', and then 'East Asia and Pacific Summer Institutes' on the NSF FastLane website that can be accessed from the NSF homepage (https://www.nsf.gov/). 'How to Apply' can also be obtained from the NSF Tokyo Office website (http://www.nsftokyo.org/spmenu.html ).
In the FastLane application process for EAPSI, the applicant will be called a Principal Investigator (PI) or Proposer and must register as an individual researcher acting as the Authorized Organizational Representative (AOR).
The applicant must list names of Letter of Reference writers within "Add/Delete Letter of Reference Writers" section in FastLane Proposal Preparation. This must be done before the applicant's references can write their letters.
The EAPSI Proposal Consists of :
Cover Page - You must complete the cover page first. Check that your name and address show as both Awardee and Performing Organization. Select this program solicitation from the list shown.
Application Form - You are required to fill out the Application Form with the following information: Personal Information; Official Name; Citizenship Status; Current Degree Information; Mailing Address; Permanent Home Address; Current Academic Institutional Address; and Potential Host Institutions Information. If you wish to be considered for more than one location (Australia, China, Japan, Korea, and Taiwan), select your preferences on the application form. Program staff will communicate by regular mail and email to the addresses you indicate. Please enter this information CORRECTLY.
You should also list multiple potential host institutions in priority order and identify the specific research divisions that are of particular interest. If known, give the names and email addresses of the researchers that you would like to be considered as your potential host researchers.
Several resources, regarding host institutions, available on the NSF Tokyo Office Summer Institutes Web site (http://www.nsftokyo.org/spmenu.html) may be of help: 1) Potential Host Institutions for East Asia and Pacific Summer Institutes; 2) Hints to East Asia and Pacific Summer Institutes' Applicants for Initiating Contact with Prospective Hosts; and 3) List of Japanese Scientists Willing to Serve as Host for American Graduate Students in Summer Institutes. General information about foreign researchers and institutions can be obtained from research advisors and other faculty members, from discipline-specific literature searches, and from the Internet. Even though invitations or communications from potential hosts are not required, including them will strengthen your application. Any such materials should be put in the "Supplementary Docs" section of your proposal.
For selected applicants, NSF will begin the process of matching individual students to individual host researchers. The matching process will take into consideration 1) the student's stated preferences, 2) numbers of students going to different geographical regions, and 3) the types (e.g., university, national institute, private company) of institutions participating as hosts. NSF makes formal requests for laboratories/researchers to serve as hosts through the sponsoring organizations in Australia, China, Japan, Korea, and Taiwan. Requests may be declined for a variety of reasons, and when this happens, NSF will seek to arrange alternate placement.
Project Description (not to exceed three single-spaced pages) - Describe your current and proposed research projects and interests, including those that may diverge from your current research if you wish to strengthen your expertise in them through the Summer Institute. Please note that this information will be the basis for assignment to an appropriate host laboratory and will be read by potential host researchers in order to determine if there are common research interests. It is important to write this section for a technical audience and to identify in the process any specific relevance to the host laboratories that you may have identified in Australia, China, Japan, Korea or Taiwan. Explain the benefits that the program will provide to your professional development and your unique qualifications for participation in the Summer Institute. Include broader impacts of the proposed research and your participation in the Summer Institute. (See Section VI.A., for complete description of broader impacts.)
Biographical Sketch (not to exceed two single-spaced pages) - Provide a resume including your professional and academic history, awards, international experience, a list of publications if any, and other information for consideration. Do not send reprints or abstracts of the publications.
Two Letters of Reference - from two faculty members or other senior individuals qualified to comment on your abilities and potential as a scientific researcher. One reference must be from your current research advisor. (If you do not have a research advisor yet, ask your academic advisor or Department Chair.) Do not secure references from proposed foreign hosts or host institutions.
Supplementary Docs - The following documents must be submitted.
If these documents are not electronically available, they must be scanned and uploaded via FastLane.
Proposers are reminded to identify the program announcement/solicitation number (03-608) in the program announcement/solicitation block on the proposal Cover Sheet. Compliance with this requirement is critical to determining the relevant proposal processing guidelines. Failure to submit this information may delay processing.
Cost sharing is not required in proposals submitted under this Program Solicitation.
Indirect Cost (F&A) Limitations:
Proposals must be submitted by the following date(s):
Full Proposal Deadline(s) (due by 5 p.m. proposer's local time):
Proposers are required to prepare and submit all proposals for this announcement/solicitation through the FastLane system. Detailed instructions for proposal preparation and submission via FastLane are available at: http://www.fastlane.nsf.gov/a1/newstan.htm. For FastLane user support, call the FastLane Help Desk at 1-800-673-6188 or e-mail firstname.lastname@example.org. The FastLane Help Desk answers general technical questions related to the use of the FastLane system. Specific questions related to this program announcement/solicitation should be referred to the NSF program staff contact(s) listed in Section VIII of this announcement/solicitation.
Submission of Electronically Signed Cover Sheets. The Authorized Organizational Representative (AOR) must electronically sign the proposal Cover Sheet to submit the required proposal certifications (see Chapter II, Section C of the Grant Proposal Guide for a listing of the certifications). The AOR must provide the required electronic certifications within five working days following the electronic submission of the proposal. Proposers are no longer required to provide a paper copy of the signed Proposal Cover Sheet to NSF. Further instructions regarding this process are available on the FastLane Website at: http://www.fastlane.nsf.gov
Reviews of proposals submitted to NSF are solicited from peers with expertise in the substantive area of the proposed research or education project. These reviewers are selected by Program Officers charged with the oversight of the review process. NSF invites the proposer to suggest, at the time of submission, the names of appropriate or inappropriate reviewers. Care is taken to ensure that reviewers have no conflicts with the proposer. Special efforts are made to recruit reviewers from non-academic institutions, minority-serving institutions, or adjacent disciplines to that principally addressed in the proposal.
The National Science Board approved revised criteria for evaluating proposals at its meeting on March 28, 1997 (NSB 97-72). All NSF proposals are evaluated through use of the two merit review criteria. In some instances, however, NSF will employ additional criteria as required to highlight the specific objectives of certain programs and activities.
On July 8, 2002, the NSF Director issued Important Notice 127, Implementation of new Grant Proposal Guide Requirements Related to the Broader Impacts Criterion. This Important Notice reinforces the importance of addressing both criteria in the preparation and review of all proposals submitted to NSF. NSF continues to strengthen its internal processes to ensure that both of the merit review criteria are addressed when making funding decisions.
In an effort to increase compliance with these requirements, the January 2002 issuance of the GPG incorporated revised proposal preparation guidelines relating to the development of the Project Summary and Project Description. Chapter II of the GPG specifies that Principal Investigators (PIs) must address both merit review criteria in separate statements within the one-page Project Summary. This chapter also reiterates that broader impacts resulting from the proposed project must be addressed in the Project Description and described as an integral part of the narrative.
Effective October 1, 2002, NSF will return without review proposals that do not separately address both merit review criteria within the Project Summary. It is believed that these changes to NSF proposal preparation and processing guidelines will more clearly articulate the importance of broader impacts to NSF-funded projects.
The two National Science Board approved merit review criteria are listed below (see the Grant Proposal Guide Chapter III.A for further information). The criteria include considerations that help define them. These considerations are suggestions and not all will apply to any given proposal. While proposers must address both merit review criteria, reviewers will be asked to address only those considerations that are relevant to the proposal being considered and for which he/she is qualified to make judgments.
NSF staff will give careful consideration to the following in making funding decisions:
Integration of Research and Education
One of the principal strategies in support of NSF's goals is to foster integration of research and education through the programs, projects, and activities it supports at academic and research institutions. These institutions provide abundant opportunities where individuals may concurrently assume responsibilities as researchers, educators, and students and where all can engage in joint efforts that infuse education with the excitement of discovery and enrich research through the diversity of learning perspectives.
Integrating Diversity into NSF Programs, Projects, and Activities
Broadening opportunities and enabling the participation of all citizens -- women and men, underrepresented minorities, and persons with disabilities -- is essential to the health and vitality of science and engineering. NSF is committed to this principle of diversity and deems it central to the programs, projects, and activities it considers and supports.
The review criteria above are for standard NSF proposals. For the EAPSI program, the reviewers are asked to consider the following additional criteria:
Applications will be considered from students who previously participated in Summer Institutes or Summer Programs administrated by NSF. However, preference will be given to applicants who did not previously participate.
All proposals are carefully reviewed by at least three other persons outside NSF who are experts in the particular field represented by the proposal. Proposals submitted in response to this announcement/solicitation will be reviewed by Panel Review.
Reviewers will be asked to formulate a recommendation to either support or decline each proposal. The Program Officer assigned to manage the proposal's review will consider the advice of reviewers and will formulate a recommendation.
A summary rating and accompanying narrative will be completed and submitted by each reviewer. In all cases, reviews are treated as confidential documents. Verbatim copies of reviews, excluding the names of the reviewers, are sent to the Principal Investigator/Project Director by the Program Director. In addition, the proposer will receive an explanation of the decision to award or decline funding.
NSF is striving to be able to tell applicants whether their proposals have been declined or recommended for funding within six months. The time interval begins on the date of receipt. The interval ends when the Division Director accepts the Program Officer's recommendation.
In all cases, after programmatic approval has been obtained, the proposals recommended for funding will be forwarded to the Division of Grants and Agreements for review of business, financial, and policy implications and the processing and issuance of a grant or other agreement. Proposers are cautioned that only a Grants and Agreements Officer may make commitments, obligations or awards on behalf of NSF or authorize the expenditure of funds. No commitment on the part of NSF should be inferred from technical or budgetary discussions with a NSF Program Officer. A Principal Investigator or organization that makes financial or personnel commitments in the absence of a grant or cooperative agreement signed by the NSF Grants and Agreements Officer does so at their own risk.
Notification of the award is made to the submitting organization by a Grants Officer in the Division of Grants and Agreements. Organizations whose proposals are declined will be advised as promptly as possible by the cognizant NSF Program Division administering the program. Verbatim copies of reviews, not including the identity of the reviewer, will be provided automatically to the Principal Investigator. (See section VI.A. for additional information on the review process.)
An NSF award consists of: (1) the award letter, which includes any special provisions applicable to the award and any numbered amendments thereto; (2) the budget, which indicates the amounts, by categories of expense, on which NSF has based its support (or otherwise communicates any specific approvals or disapprovals of proposed expenditures); (3) the proposal referenced in the award letter; (4) the applicable award conditions, such as Grant General Conditions (NSF-GC-1); * or Federal Demonstration Partnership (FDP) Terms and Conditions * and (5) any announcement or other NSF issuance that may be incorporated by reference in the award letter. Cooperative agreement awards also are administered in accordance with NSF Cooperative Agreement Terms and Conditions (CA-1). Electronic mail notification is the preferred way to transmit NSF awards to organizations that have electronic mail capabilities and have requested such notification from the Division of Grants and Agreements.
*These documents may be accessed electronically on NSF's Website at https://www.nsf.gov/home/grants/grants_gac.htm. Paper copies may be obtained from the NSF Publications Clearinghouse, telephone (301) 947-2722 or by e-mail from email@example.com.
More comprehensive information on NSF Award Conditions is contained in the NSF Grant Policy Manual (GPM) Chapter II, available electronically on the NSF Website at https://www.nsf.gov/cgi-bin/getpub?gpm. The GPM is also for sale through the Superintendent of Documents, Government Printing Office (GPO), Washington, DC 20402. The telephone number at GPO for subscription information is (202) 512-1800. The GPM may be ordered through the GPO Website at http://www.gpo.gov.
For all multi-year grants (including both standard and continuing grants), the PI must submit an annual project report to the cognizant Program Officer at least 90 days before the end of the current budget period.
The co-sponsoring organizations in Australia, China, Japan, Korea and Taiwan have independent reporting requirements and deadlines. EAPSI participants are expected to comply with their instructions.
Within 90 days after the expiration of an award, the PI also is required to submit a final project report. Failure to provide final technical reports delays NSF review and processing of pending proposals for the PI and all Co-PIs. PIs should examine the formats of the required reports in advance to assure availability of required data.
PIs are required to use NSF's electronic project reporting system, available through FastLane, for preparation and submission of annual and final project reports. This system permits electronic submission and updating of project reports, including information on project participants (individual and organizational), activities and findings, publications, and other specific products and contributions. PIs will not be required to re-enter information previously provided, either with a proposal or in earlier updates using the electronic system.
General inquiries regarding this program should be made to:
EAPSI Program Manager Office of International Science and Engineering, NSF, telephone: 703-292-8704, fax: 703-292-9175, email: firstname.lastname@example.org
For questions related to the use of FastLane, contact:
INT Administrative Officer, telephone: 703-292-8708, email: email@example.com
FastLane Help Desk, telephone: 800-673-6188, email: firstname.lastname@example.org
The NSF Guide to Programs is a compilation of funding for research and education in science, mathematics, and engineering. The NSF Guide to Programs is available electronically at https://www.nsf.gov/cgi-bin/getpub?gp. General descriptions of NSF programs, research areas, and eligibility information for proposal submission are provided in each chapter.
Many NSF programs offer announcements or solicitations concerning specific proposal requirements. To obtain additional information about these requirements, contact the appropriate NSF program offices. Any changes in NSF's fiscal year programs occurring after press time for the Guide to Programs will be announced in the NSF E-Bulletin, which is updated daily on the NSF Website at https://www.nsf.gov/home/ebulletin, and in individual program announcements/solicitations. Subscribers can also sign up for NSF's Custom News Service (https://www.nsf.gov/home/cns/start.htm) to be notified of new funding opportunities that become available.
In addition to EAPSI, the National Science Foundation provides support for U.S. graduate students in science and engineering to conduct research abroad as part of cooperative research projects directed by senior investigators, or to engage in dissertation research. The latter is specifically designed to support stays abroad for doctoral students to conduct research as part of their dissertation. For more information, please see https://www.nsf.gov/sbe/int/int_tbl.htm or program announcement NSF 03-559 entitled "International Opportunities for Scientists and Engineers" (https://www.nsf.gov/cgi-bin/getpub?nsf03559 ) or contact the East Asia and Pacific Program staff at email@example.com or 703-292-8704.
The National Science Foundation (NSF) funds research and education in most fields of science and engineering. Awardees are wholly responsible for conducting their project activities and preparing the results for publication. Thus, the Foundation does not assume responsibility for such findings or their interpretation.
NSF welcomes proposals from all qualified scientists, engineers and educators. The Foundation strongly encourages women, minorities and persons with disabilities to compete fully in its programs. In accordance with Federal statutes, regulations and NSF policies, no person on grounds of race, color, age, sex, national origin or disability shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving financial assistance from NSF, although some programs may have special requirements that limit eligibility.
Facilitation Awards for Scientists and Engineers with Disabilities (FASED) provide funding for special assistance or equipment to enable persons with disabilities (investigators and other staff, including student research assistants) to work on NSF-supported projects. See the GPG Chapter II, Section D.2 for instructions regarding preparation of these types of proposals.
The National Science Foundation promotes and advances scientific progress in the United States by competitively awarding grants and cooperative agreements for research and education in the sciences, mathematics, and engineering.
To get the latest information about program deadlines, to download copies of NSF publications, and to access abstracts of awards, visit the NSF Website at https://www.nsf.gov
The information requested on proposal forms and project reports is solicited under the authority of the National Science Foundation Act of 1950, as amended. The information on proposal forms will be used in connection with the selection of qualified proposals; project reports submitted by awardees will be used for program evaluation and reporting within the Executive Branch and to Congress. The information requested may be disclosed to qualified reviewers and staff assistants as part of the proposal review process; to applicant institutions/grantees to provide or obtain data regarding the proposal review process, award decisions, or the administration of awards; to government contractors, experts, volunteers and researchers and educators as necessary to complete assigned work; to other government agencies needing information as part of the review process or in order to coordinate programs; and to another Federal agency, court or party in a court or Federal administrative proceeding if the government is a party. Information about Principal Investigators may be added to the Reviewer file and used to select potential candidates to serve as peer reviewers or advisory committee members. See Systems of Records, NSF-50, "Principal Investigator/Proposal File and Associated Records," 63 Federal Register 267 (January 5, 1998), and NSF-51, "Reviewer/Proposal File and Associated Records," 63 Federal Register 268 (January 5, 1998). Submission of the information is voluntary. Failure to provide full and complete information, however, may reduce the possibility of receiving an award.
An agency may not conduct or sponsor, and a person is not required to respond to an information collection unless it displays a valid OMB control number. The OMB control number for this collection is 3145-0023. Public reporting burden for this collection of information is estimated to average 12 hours per response, including the time for reviewing instructions. Send comments regarding this burden estimate and any other aspect of this collection of information, including suggestions for reducing this burden, to: Suzanne Plimpton, Reports Clearance Officer, Division of Administrative Services, National Science Foundation, Arlington, VA 22230.
OMB control number: 3145-0023.
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