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National Science Foundation
Office of Budget, Finance and Award Management (BFA)
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DFM Home
Front Office
Accounting Operations
Cash Management Branch
Financial Systems
View DFM Staff
Resources
DFM Reports & Documents
BFA Organization
Office of Budget, Finance, & Award Management
Budget Division
Division of Acquisition and Cooperative Support
Division of Financial Management
Division of Grants & Agreements
Division of Institution & Award Support


Cash Management Branch

Branch Chief: John Sholhead

GRANTEE CASH MANAGEMENT

Section Head: Mike Howe

Mike Howe - 703-292-8285 - USP & Foreign Grantees

Dorothy Battle - 703-292-4440 - AL, AR, CO, DE, ID, IN, KY, MA, MS, PA, RI, SC, UT, WV

Chris Berner - 703-292-4335 - AZ, DC, GA, MD, MI, MN, NJ, NC, OK, TX, VT and all Fellowship payments

Ilene Caruso - 703-292-8334 - AK, CA, CT, HI, IA, MO, ND, NM, NV, NY, SD, WA, WY, and all SBIR awards

Naomi Jackson - 703-292-8775 - FL, IL, KS, LA, ME, MT, NE, NH, OH, OR, TN, VA, WI

SERVICES

  • Managing the NSF award payment processes
  • Monitoring awardee compliance with cash management and financial reporting requirements
  • Administering the Research.gov financial services
  • Reconciling awardee payment and expenditure information to the NSF Award System and NSF iTRAK - core financial management system.
  • Providing subject matter expertise for post award financial management
  • Advising NSF staff and awardees on the financial requirements of NSF awards
  • Conducting outreach to awardee institutions

FREQUENTLY ASKED QUESTIONS

Question: How do I get access to ACM$?

Answer: Instructions for gaining access to ACM$ can be found at http://www.nsf.gov/bfa/dfm/docs/NSF_Financial_Functions_Instructions.pdf

Question: How long do I have after my award expires to draw down funds before it is financially closed?

Answer: You can continue to draw down funds for 120 days after your award expires. After 120 days it will be financially closed and you will only be permitted to do adjustments.

Question: How long do I have after my award is financially closed to make adjustments?

Answer: After the award is financially closed, you have 14 months to make adjustments.

COMMERCIAL CASH MANAGEMENT SECTION CONTACTS

Kathleen Carpenter - 703-292-4442
Section Head

Rebecca Andersen - 703-292-4571
Travel Card Program

Sherri Payne - 703-292-7957
Team Lead

Lucentia (Tia) Davidson - 703-292-4464
SF 1164 Payments, IPA/VSEE Payments, GUEST/Travel Payments

Barbara Melvin - 703-292-7901
GUEST/Travel Close and Reopen, After-the-fact Travel, Fast Start Forms, 90-Day close Out

Laura Miller - 703-292-4466
Vendor Invoices, Training Invoices

Steven Huczel (Contractor) - 703-292-7551
Travel Voucher Review

Travel Close-Out
Concur and Guest Panel Close-Out Requests

Services

  • Records invoices for purchase orders, contracts, and training
  • Provides audit approval related to travel from both Concur and Guest reimbursements
  • Processes obligation close-outs for Concur and Guest
  • Processes payments for local travel and other related expenses via SF-1164
  • Processes IPA payments for per diem, supplemental pay, lost consulting and fringe benefits
  • Manages the travel card program
  • Records monthly purchase card transactions
  • Records airline ticket transportation charges for both Concur and Guest Obligations

FREQUENTLY ASKED QUESTIONS

Question: I served on a panel, when will I receive reimbursement?

Answer: Please contact the office that invited you to the panel.

Question: I traveled on behalf of NSF and have submitted my expenses, when will I receive reimbursement?

Answer: Please contact the office for which you traveled.

Question: I submitted an invoice for payment, when will it be paid?

Answer: Please contact the office for which you provided goods or services.

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