Required Disclosures in NSF Proposals and Awards

This page outlines where and when specific types of disclosures must be made to the U.S. National Science Foundation during the proposal and award lifecycle.

The information on this page supersedes in its entirety Table 2a and Paragraph 7 of the Disclosure Requirements and Standardization Section of the National Security Presidential Memorandum (NSPM-33) on National Security Strategy for United States Government-Supported Research and Development.

May 20, 2024

Disclosures required in proposals

The table below outlines which activities you must report and which documents you must disclose them in when you submit a proposal to NSF.

Type of activity	Documents requiring information
Professional preparation (e.g., education and training).	Biographical Sketch
Academic, professional or institutional appointments and positions, whether or not remuneration is received, and whether full-time, part-time or voluntary.	Biographical Sketch
A list of products that demonstrate the individual's qualifications to carry out the project as proposed.	Biographical Sketch
Current and pending (other) support: All resources made available, or expected to be made available, to an individual in support of the individual's research and development efforts, regardless of whether the source is foreign or domestic; whether the resource is made available through the entity applying for a research and development award or directly to the individual; or whether the resource has monetary value; and includes in-kind contributions requiring a commitment of time and directly supporting the individual's research and development efforts, such as the provision of office or laboratory space, equipment, supplies, employees or students.	Current and Pending (Other) Support
In-kind contributions with an estimated dollar value of $5,000 or more that support the research activity for use on the project/proposal being proposed.	Facilities, Equipment and Other Resources
In-kind contributions: with an estimated dollar value of $5,000 or more, not intended for use on the project/proposal being proposed, and have an associated time commitment.	Current and Pending (Other) Support
Current or pending participation in, or applications to, programs sponsored by foreign governments, instrumentalities, or entities, including foreign government sponsored talent recruitment programs.	Biographical Sketch Current and Pending (Other) Support Facilities, Equipment and Other Resources (Appropriate placement in each document may be contract dependent)
Consulting activities under the proposals and active projects section of the form when any of the following scenarios apply: the consulting activity will require the senior/key person to perform research as part of the consulting activity; the consulting activity does not involve performing research, but is related to the senior/key person's research portfolio and may have the ability to impact funding, alter time or effort commitments, or otherwise impact scientific integrity; or the consulting entity has provided a contract that requires the senior/key person to conceal or withhold confidential financial or other ties between the senior/key person and the entity, irrespective of the duration of the engagement.	Current and Pending (Other) Support
Postdoctoral scholars, students or visiting scholars who are supported by an external entity, and whose research activities are intended for use on the project/proposal being proposed.	Facilities, Equipment and Other Resources
Postdoctoral scholars, students or visiting scholars who are supported by an external entity, whose research activities are not intended for use on the project/proposal being proposed and have an associated time commitment.	Current and Pending (Other) Support
Travel supported/paid by an external entity to perform research activities with an associated time commitment.	Current and Pending (Other) Support
Startup company based on non-organization-licensed intellectual property (IP).	Current and Pending (Other) Support
Startup packages from other than the proposing organization.	Current and Pending (Other) Support

Required post-award disclosures

The table below outlines which activities you must as a part of NSF project reports and other post-award reporting.

Type of activity	Documents requiring information
Current and pending (other) support: All resources made available, or expected to be made available, to an individual in support of the individual's research and development efforts, regardless of whether the source is foreign or domestic; whether the resource is made available through the entity applying for a research and development award or directly to the individual; or whether the resource has monetary value; and includes in-kind contributions requiring a commitment of time and directly supporting the individual's research and development efforts, such as the provision of office or laboratory space, equipment, supplies, employees or students.	Project reports (for new support only) Post-award information Term & Condition (if undisclosed at the time of application submission)
In-kind contributions: with an estimated dollar value of $5,000 or more, not intended for use on the project/proposal being proposed, and have an associated time commitment.	Project reports (for new support only) Post-award information Term & Condition (if undisclosed at the time of application submission)
Current or pending participation in, or applications to, programs sponsored by foreign governments, instrumentalities or entities, including foreign government-sponsored talent recruitment programs.	Project reports Post-award information Term & Condition
Postdoctoral scholars, students or visiting scholars who are supported by an external entity, whose research activities are not intended for use on the project/proposal being proposed and have an associated time commitment.	Project reports (for new support only) Post-award information Term & Condition (if undisclosed at the time of application submission)
Travel supported/paid by an external entity to perform research activities with an associated time commitment.	Project reports (for new support only) Post-award information Term & Condition (if undisclosed at the time of application submission)
Startup company based on non-organization-licensed IP.	Project reports (for new support only) Post-award information Term & Condition (if undisclosed at the time of application submission)
Startup packages from other than the proposing organization.	Project reports (for new support only) Post-award information Term & Condition (if undisclosed at the time of application submission)

Activities that do not require disclosure

Recently completed support or support that has ended.
Travel supported/paid by an external entity to attend a conference or workshop.
Teaching commitments.
Startup company based on organization-licensed IP.
Organizational startup packages provided to the individual from the proposing organization.
Honoraria or other given for the purpose of conferring distinction or to symbolize respect, esteem or admiration unrelated to research oversight, supervision or co-authorship.
Unrestricted gifts¹.
Training awards and prizes.
Mentoring as part of appointment or agreement, or mentor/mentee arrangements that do not involve the individual's research activities.
Academic year salary or salary provided to the individual by the home organization.
Core facilities and/or shared equipment that is broadly available.
Facilities and administrative (F&A) reimbursement provided to the proposing/home organization.

_{1. If an item or service meets the definition of a gift, it is not reported. A gift includes any gratuity, favor, discount, entertainment, hospitality, loan, forbearance, license, special access, equipment time, samples, research data or other item having monetary value. A gift also includes services as well as gifts of training, transportation, local travel, lodging, meals, research hours, whether provided in-kind, by purchase of a ticket, payment in advance or reimbursement after the expense has occurred. A gift by definition is given without expectation of anything in return.}